Writing business concern emails can exist time-consuming, but learning some useful phrases will save you lots of time. In this post, you will notice over 150 useful electronic mail phrases to assistance you make your emails more than varied and rich. We've divided them into three primary categories: opening lines to start your e-mail, body lines to convey the message, and closing lines to finish off.
You can also download our free guide How to write professional emails in English, for more phrases, psychology-backed tips and strategies to go more responses to your emails, templates to salvage time, and examples to avert miscommunication at work.
Before we showtime, beneath is a quick template yous can use for your professional emails. Post-obit a stantardinzed email template and a few piece of cake tips will help your readers follow your bulletin easier.
#1 Opening Lines
If you are looking for ideas for your e-mail opening and greetings, here you have dissimilar types of opening sentences.
i.a Being social
By adding these at the beginning of your emails you will audio more friendly and social.
- I promise y'all had a good weekend.
- I hope you had a peachy trip.
- Hope you had a nice interruption.
- I hope you are well.
- I promise all is well.
- Promise y'all're enjoying your vacation.
- I hope this email finds y'all well.
- I hope you lot enjoyed the outcome.
- I'1000 glad nosotros had a chance to chat at the convention.
- It was cracking to run across you on Thursday.
- Information technology was a pleasure to meet you yesterday.
1.b Reason of the email
Tell them why you're writing this email.
- I am writing to you about our last meeting/your presentation yesterday/our next event.
- I am writing to you with regards to/regarding/concerning/in connectedness with...
- I am writing to ask/enquire/allow yous know/confirm/check/invite you to/to update you on/ask for a favor...
- I am writing you lot to follow up on...
- I am contacting you to inform...
- I am reaching out because...
- This is just a quick note to...
- This is simply a quick reminder...
- I wanted to permit you know that...
- Might I take a moment of your fourth dimension to... (very formal)
- Information technology'southward [Your Name] from [Your Visitor].
- This email is only to let you know that...
1.c Replying
- I only got your request for...
- I just read your email about...
- As nosotros discussed, I would like to send you...
- Thank you for your e-mail nearly...
- Thanks for your electronic mail this morning/yesterday/on Wednesday/last month...
- Cheers for your feedback on/your invitation/your suggestion
- Thanks for sending/asking well-nigh/attending
- Thank you for your quick reply.
- Cheers for getting back to me and then quickly.
- Thanks for reaching out (to me).
1.d Apologizing
- Sorry for my tardily answer.
- Sorry that it took me and so long to get back to you.
- I repent for the late response.
- Sorry it's been and then long since my last email.
- I was pitiful to hear about...
- Please accept our apologies for whatever inconvenience caused.
Keep reading: How To Start An Electronic mail - 45 Dandy Means To Do It
#2 Torso Lines
2.a Attachments and information
- I've attached…
- Please find [file] attached.
- I'm enclosing [file].
- Delight see the data below for more details almost...
- The parts in bold/in red/in blue are my comments/are the changes we fabricated.
- Here's the document that you asked for,
- I've attached [file] for your review.
- I'1000 sending you [file] as a pdf file.
- The attached file contains...
- Could you please sign the fastened class and send it back to us by [date]?
- Hither's the [document] nosotros discussed.
- [file] is attached.
- Please take a look at the fastened file.
- Take a wait at the [file] I've attached to this email.
- I've attached [file].
- More than information is available at www.talaera.com.
- Please note that...
1.b Requests and inquiries
- Could you lot delight...?
- Could you possibly tell me...?
- Can you lot delight make full out this form?
- I'd really appreciate it if you could...
- I'd be very grateful if you could...
- It would be very helpful if you could send us/me...
- I was wondering if y'all could/if you would be able to...
- If possible, I'd like to know (more than) virtually...
- Please discover my two main questions beneath.
two.c Asking for clarifications
- I didn't/don't fully understand [something]. Could y'all please explain that once more?
- I didn't quite go your indicate about [something]. Could you be more than specific?
- Could yous repeat what you lot said about...?
- Could y'all give us some more details on...?
- If you could please shed some light on this topic, I would really appreciate information technology.
- Could you please clarify [something]?
- Could y'all please clarify when you lot would like u.s.a. to finish this?
- When exactly are you expecting to have this characteristic?
- Here are the details on...
- Could you lot please clarify what yous would like united states of america to practice about...?
- If I understood y'all correctly, y'all would like me to...
- What exactly do y'all mean by [something]?
- Could you explain what you lot mean by [something]?
- In other words, would yous similar us to...
2.d Sharing data
Apply these helpful phrases when demand to give or receive some data (or when yous already did).
- Cheers for letting me know.
- Thanks for the heads up.
- Cheers for the notice.
- Please notation...
- Quick reminder...
- Just a quick/friendly reminder that...
- Thanks for sharing.
- I'd similar to inform you that...
- Only a quick heads up -
- Thanks for keeping me in the loop.
- Delight continue me informed/posted/updated/in the loop.
2.e Getting and giving approval
- Delight let me know if this is OK with you.
- What are your thoughts (on this)?
- What do you think?
- Please permit me know what you call up.
- We simply demand the thumbs upwards/the dark-green light. (=we're waiting for blessing)
- You (totally) have the greenish light!
- He approved of information technology, and then y'all tin go alee with the project.
two.f Scheduling
- I'd like to schedule a meeting on [day] if you are available/gratuitous and then.
- I am bachelor on [24-hour interval], if that's convenient for you.
- Would you be available on [day]? If so, I'll send you an invite shortly.
- Tin can you lot make information technology on [mean solar day]? If so, I'll book appropriately.
- I'm afraid I tin can't brand information technology on [day]. How almost...?
- (Due to...) I'm afraid we need to reschedule/filibuster/postpone/put back/abolish/call off/motility/rearrange our coming together.
- We are pitiful to inform you that the interview/meeting scheduled for [twenty-four hour period] will have to be rescheduled.
ii.thousand Giving bad news
- Unfortunately, ...
- Unfortunately, we cannot/we are unable to ...
- I'yard afraid it volition not exist possible to...
- Unfortunately, I have to tell you that...
- I'k agape that we can't...
- We regret to inform you that...
- I regret to inform you that (due to...) ...
- Later on conscientious consideration, we have decided (non) to ...
- Due to [reason], it won't be possible to...
- Information technology's against company policy to...
- I tried my all-time, but...
- Despite my best efforts, ...
- I can't see how...
- I'm sorry but it's out of my easily.
- I'chiliad agape I won't exist able to...
- I'm sad to tell yous that...
#iii Closing Lines
three.a When something is expected
Do you demand a reply? Are you request for a favor or yous are coming together presently? These sentences are perfect for those moments!
- Looking forward to hearing from y'all soon.
- I look forward to hearing from you before long.
- Please let me know if this works/if you are available/if that sounds good/if you tin/if y'all can assistance/if yous need to reschedule...
- I look forward to seeing/meeting yous.
- See you on Thursday/next calendar week.
- Thanks.
- Thank you in advance.
- Cheers for everything.
- Thank you.
- Any feedback you lot can give me on this would exist greatly/highly/much appreciated.
- If you could take it gear up by tomorrow/the finish of adjacent calendar week, I would really appreciate information technology.
- I would appreciate your help in this matter.
3.b Offering assist or information
- I hope y'all detect this helpful.
- I hope it'due south clearer at present.
- I hope that answers all your questions.
- If we can be of any further assistance, please let us know.
- Let me know if you demand any aid.
- For further details...
- If yous have any (more) questions (nigh)...
- In the meantime, if you lot need any more data,
- If y'all need more information/more info/further information,
- I know that's a lot to accept in, so allow me know if anything I've said doesn't make sense.
- ... please do not hesitate to contact me.
- ... please feel free to contact me/to become in touch.
- ... please let me know.
- ... drop me an email/drib me a line.
3.c Apologizing (again!)
- Thank you for your understanding/for your patience.
- Cheers again for your understanding/for your patience.
- Once again, delight accept our apologies for any inconvenience caused/for the inconvenience caused/for the delay/for the misunderstanding.
- I promise this is okay with you lot.
- I actually hope we tin can find a solution before long.
- I hope you can sympathise.
- Sad I couldn't be of more assist.
3.d Friendly means to say 'bye'
- All-time regards,
- All the best,
- Best wishes,
- Cheers, (*mutual in the Uk and Australia, informal in other countries)
- Have a great weekend!
- Have a wonderful day!
Keep Improving Your Business concern Emails
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- Free webinars - monthly live sessions with one of our communication experts
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- 'Stay safe' - How to Send Really 18-carat Emails During the Pandemic
- eight Great Idioms To Enhance Your Professional Emails
- 5 Easy Tips To Improve Your Writing Skills - Start With Your Business concern Emails
- How To Write Articulate Emails With These iv Practical Concise Writing Tips
- 100 Business organisation Abbreviations That Will Make You Await Like An Skillful
- 12 Relatable Tweets That Sum Up How We Experience About Professional Emails
- The Anatomy of Fantabulous Business organisation Storytelling
- 32 Important Best Practices To Streamline Your Slack Communication
- The All-time Comprehensive Guide To Time and Dates in English language
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[Article originally posted in Dec 2018 and updated in January 2022]
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